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Record Checks

Please note:

You cannot apply in person for a Police Record Check. It MUST be done online. 

The Region of Durham has opened the Rossland/Garden Headquarters to the public on the lower levels only. The public is NOT able to access the upper floors, including the 3rd floor DRPS Records Counter. 

Current turn-around time: 3 weeks plus mailing

Police Record Checks

Online police record check applications are now available to all residents of Durham Region that are over the age of 18.

A police record check is a tool to help employers or other agencies determine an applicant's suitability for certain types of opportunities. Agencies can only request one type of police record check from an applicant, which must be specific to the opportunity.

Before you apply, ask your organization which police record check you need to apply for. There are three types of police record checks. 

This is a basic police record check that provides criminal convictions.

The CRC will include criminal convictions in Canada and summary convictions for the past five years; criminal convictions and findings of guilt under the Youth Criminal Justice Act if reason for application is for a position with a government agency.

The CRC will not include non-convictions, outstanding entries such as charges before the Courts or warrants, absolute and/or conditional discharges, current judicial orders, criminal convictions where a record suspension was granted, convictions under provincial statutes, Family Court restraining orders, any reference to Mental Health contact, Vulnerable Sector Search, youth convictions that are not a part of an adult record for non-government agencies.

Fingerprints may be required for positive identification that a criminal record does or does not exist at the RCMP National Repository of Criminal Records. The RCMP fee to submit fingerprints is $25.00 unless it is for volunteer purposes and the applicant is able to provide a volunteer letter from a bona fide agency, the fingerprint fee is then waived.

Level 1 checks are often required for the following:

Labourer/trades/maintenance
Office manager
Working Visa
Immigration/Permanent Resident

Apply for a Criminal Record Check

This is a more thorough police record check which includes outstanding warrants and charges in addition to the information that is included on a criminal record check.

The CRJMC will include criminal convictions in Canada and summary convictions for the past five years, outstanding entries such as charges before the Courts or warrants, absolute and/or conditional discharges within their disclosure period (1 and 3 years respectively), current judicial orders; criminal convictions and findings of guilt under the Youth Criminal Justice Act if reason for application is for a position with a government agency.

The CRJMC will NOT include non-convictions, criminal convictions where a record suspension was granted, convictions under provincial statutes, Family Court restraining orders, any reference to Mental Health contact, Vulnerable Sector Search, youth convictions that are not a part of an adult record for non-government positions.

Fingerprints MAY be required for positive identification that a criminal record does or does not exist at the RCMP National Repository of Criminal Records. The RCMP fee to submit fingerprints is $25.00 unless it is for volunteer purposes and the applicant is able to provide a volunteer letter from a bona fide agency, the fingerprint fee is then waived.

A Level 2 record check is often required for:

Students (school placements)
Name change
Retail store clerk
Security guard
Adoption

Apply for a Criminal Record and Judicial Matters Check

This is our most thorough PRC, however, it is restricted to those who are seeking employment and/or volunteering in a direct position of trust or authority over those that are considered to be Vulnerable within Canada.

The VSC will include criminal convictions in Canada and summary convictions for the past 5 years, outstanding entries such as charges before the Courts or warrants, absolute/conditional discharges within their disclosure period (1 and 3 years respectively), current judicial orders, Not Criminally Responsible by reason of mental disorder, non-convictions in exceptional cases, record suspensions as authorized by the Minister of Public Safety; criminal convictions and findings of guilt under the Youth Criminal Justice Act if reason for application is for a position with a government agency.

The VSC will NOT include convictions under provincial statutes, Family Court restraining orders, any reference to Mental Health contact, youth convictions that are not a part of an adult record for non-government positions.

Copies are not available for the VSC as per the definition of a vulnerable person defined in section 6.3 of the Criminal Records Act and in the requirement that a VSC can only be conducted for individual positions.

Fingerprints MAY be required for positive identification that a criminal record does or does not exist at the RCMP National Repository of Criminal Records and/or to for elimination purposes of a record suspension for the Vulnerable Sector. The RCMP fee to submit fingerprints is $25.00 unless it is for volunteer purposes and the applicant is able to provide a volunteer letter from a bona fide agency, the fingerprint fee is then waived.

Level 3 record checks are often required for:

Camp counselor
Daycare worker
Health professionals (doctor, nurse, personal support worker)
Foster parents
In-school custodian
Lifeguard
Minor sporting coach/trainer
Retirement home worker
School teachers/bus drivers, crossing guards
Scout leader
Social worker
Taxi/UBER driver
Youth Worker
Student/school placements

Apply for a Vulnerable Sector Check

Fees

The standard application fee is $55.00. There is a discounted rate of $20.00 for volunteer/student placements. You must choose volunteer/student placement and upload your volunteer/placement letter in order to receive the $20.00 discounted rate. If you do not provide the letter required, your application will be refunded and you will have to reapply.

All applicants wishing to receive volunteer rates must provide a letter from the agency where they intend to volunteer that includes the following information:

  • The name and address of the agency that requires the police check
  • Your name

The reason for the police check (e.g., coach, etc) and where a VS check is required, who you will be working with (children, seniors, disabled people, etc). This must be printed on the agency's letterhead

A statement that you will not be paid for your work, nor compensated for any expenses.

Volunteer Screening Handbook for Agencies
https://www.publicsafety.gc.ca/cnt/rsrcs/pblctns/scrnng-hndbk/index-en.aspx

Identification 

Two pieces of VALID identification are required, one piece of identification must be government-issued ID that includes a photo. Expired ID will NOT be accepted.

Driver's Licence (issued by a Canadian province or territory)

Foreign Driver's Licence

Canadian Passport

Foreign Passport

Canadian Citizenship Card

Permanent Resident (PR) Card

Certificate of Indian Status

Valid student identity card from a Canadian or foreign institute

Firearms Acquisition Certificate (FAC)

Canadian National Institute for the Blind (CNIB) identification card

Federal, Provincial, Municipal Identification (MFID)

Birth Certificate

Ontario Photo Card

Fishing, Boating or Hunting Licence

Non-Photo identification, which provides both the name and date of birth of an individual.

*Health cards and S.I.N. cards are not accepted.

Fingerprinting

Durham Regional Police Service currently provides fingerprint services for vulnerable sector check applicants who have received notification from our Service that the extra fingerprint step is required.           

Please note that DRPS does not provide fingerprints for the following applications:

Immigration
Citizenship
Permanent Residency
Record Suspensions (Pardons)
Work Permits
Employment
Controlled Goods
Adoption
Waivers
All other non-criminal purposes

If you have been asked to submit fingerprints to the RCMP for one of these applications, please search online to find a local third party accredited fingerprinting company to assist you.

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